Email all Parents in a Class from SIS

Email Students in Grid

Here is a link to a PDF for instructions to Email an entire class.
There are graphics, and illustrations for sharing on that document.


Path: View/Maintain Student Student Data Grid and Groupings
Overview
This function allows users to send a mass email to a group of students and/or parents from the Data
Grid without having to maintain your own private address book. You may use this feature in several
ways:
Any selection criteria can be used for the email (e.g. 8th graders going to a particular HS site)
Any Group of Names can be emailed (e.g. Freshman Football Team)
Teachers can easily communicate with students/parents from 1 class or all classes to send weekly
communications, upcoming tests, homework attachments, etc.

Email addresses are pulled from the following screens:
Student Basic Information
Family Registration Primary Parents tab. If no email exists there, then the email address is
pulled from the Work Information tab
Family Registration Alternate Parents tab

Select Students
1. Select the students to email. You may do this from the My Classes section of the Staff Home
screen or from the Student Data Grid and Groupings screen.
a. From My Classes, you may email students and/or parents from one class or all classes.
1. To email all students/parents from one class, click the Display Roster icon.
2. To email all students/parents from all classes, click the All Student Rosters icon.
b. From the Student Data Grid and Groupings screen, click the student selection criteria icon .
2. As always in the Data Grid, you may use check boxes to remove names, Add 1+ Students from
Name/ID Select, or use different student selection criteria to pull up a different group of students.
See the Quick Reference Sheet, Student Data Grid, for more information on this topic.

Compose a Mass Email
1. Once you have the appropriate students selected, click Actions Email Students in Grid or
use the email icon .
2. Check the appropriate boxes to designate to whom the email will be sent.
3. Type the Subject of the mass email.
4. Type the body of the mass email and click .

Email Students in Grid
Attach Files to a Mass Email
1. Click the Email Attachments tab.
2. Type in the file path(s) or click .
3. Once you have selected up to 4 attachment(s), click . The Email
Body tab displays with the appropriate Attachments.
4. To attach more than four files, click the Email Attachments tab again and repeat steps 2-3.

Add Signature Text to a Mass Email
1. Click the Signature Text tab.
2. Type the signature text and click . This text will display below the body of the email
and on all future emails, but may be edited or deleted.

Send a Mass Email
In the Email Body tab, click . The My Reports queue displays. When the Status is
complete, the Journal report displays the number of emails sent per student. This also sends a copy
of the email to the user who submitted it.
Email Students in Grid
Proprietary and Confidential Tyler SIS May 22, 2014
Tyler School Solutions Page 4